![]() In the refund workflow, enter one customer refund or reimbursement.ī. POS ONE Officesįollowing is the process for POS ONE offices:Ī. Submit completed PS Form 3533 with supporting documentation and system-generated PS Form 3533-X to the USPS ® SIC. Business Mail Entry UnitsīMEUs will ensure that the revised PS Form 3533 is completed and authorized with signatures, and will process it as usual. At the close of business, submit PS Form 3533 to the SIC for the reimbursement process. POS ONE, IRT, and eMOVES require the scanning or input of the “unique barcode invoice number” into the reporting system at the time of transaction. BMEUs will also use the revised PS Form 3533 and process it as usual.Īuthorized refunds of more than $500 or withdrawal of any amount from a customer trust account will require reporting the amount into AIC 280, Disbursement to ASC. The barcode will be used to track individual customer refund transactions initiated at the Post Office or postal retail unit with POS ONE, IRT, or eMOVES reporting system. The primary change in the revised PS Form 3533 is the “unique barcode invoice number” on the top right-hand side of the form. N Bullet 5 to read: Maintain a copy of PS Form 3533 locally as a support document for PS Form 1412. In Part 6: Disbursements Processed by the Accounting Service Center (ASC): Do not commingle multiple postage meter numbers.ĥ. This requires one PS Form 3533 per postage meter number. N A refund is requested only for the postage meter number (must be the same as Part 1). If the total face value is more than $350, a charge of $35 per hour is assessed for the actual hours to process postage affixed on BRM pieces or meter stamp refunds the minimum charge is $35. N The last sentence is revised as follows: Charges for postage affixed on BRM pieces or meter stamps are assessed at 10 percent off the face value of the indicia, if the total is $350 or less. In Part 3: Postage Affixed on BRM or Meter Stamps (excluding PC Postage): In Part 2: Verification of Disbursements, see Note: Customer Signature Required in Part 1.Ĥ. N Damaged Mailings, Refund of Annual Fees.ģ. N Refund of Permit Postage and Fees (AIC 528): Check one of the two new check boxes: Refund claims with no PVI Label attached must include a witness signature. ![]() N Post Office PVI Error - Issued Locally: New instructions provide for the following: (If actual PVI Label is attached, no witness signature is required). Do not make duplicate cop ies of blank PS Form 3533 for future use. There is a 20-digit “unique barcode invoice number” on each form, therefore, each customer refund or reimbursement transaction must be processed on a separate PS Form 3533. Each PS Form 3533 is unique, and one form is used per customer refund or reimbursement.ġ. Make sure no duplicate cop ies are made of blank PS Form 3533 for future use. PS Form 3533 is revised with a barcoded invoice number making each form unique. Hardcopies of PS Form 3533 are available at the Material Distribution Center (MDC) (See “Ordering PS Form 3533” below). The revised PS Form 3533 will no longer be available to the public at Therefore, Post Offices, postal retail units, and BMEUs are advised to order the hardcopy version of the revised PS Form 3533 to have available for our mailing agents and customers. All previous versions or incomplete versions with missing signatures of PS Forms 3533 sent to the SIC will not be processed and will be returned to the unit. The Scanning and Imaging Center (SIC) will only accept and process the August 2008 versions of PS Form 3533 that are properly completed and authorized with signatures. Previous versions of PS Form 3533 dated before August 2008 are obsolete and must be disposed of properly. ![]() Revised PS Form 3533, Application for Refund of Fees, Products and Withdrawal of Customer Accounts, Modified With BarcodeĮffective March 7, 2009, all Post Offices™, postal retail units, and business mail entry units (BMEUs) are to use the August 2008 edition of PS Form 3533, Application for Refund of Fees, Products and Withdrawal of Customer Accounts.
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